Party Hire by Wilmat Tour - Receipts

Payments received from debtors may be recorded using the receipts facility.  There are three steps to complete a receipt entry.  Firstly you record payment details such as the payment date, the type of payment, a payment reference and payment amount.   Secondly, you select the debtor making the payment.  Thirdly, the payment is allocated to one or more of the invoices belonging to the selected debtor.  A payment may be allocated across a number of invoices and across a number of debtors.

Cash receipt entries can be changed or deleted at any time during the monthly processing cycle.  Fully applied receipts must be deleted and re-entered rather than changed.  

When all the receipts for the day have been entered you can print a Bank Deposit List which can be used to lodge your payments at your bank.

 

When you select Add or Update from the Receipts Display screen the above screen is displayed.  Allocating the receipt involves three steps.

1.  Enter Payment Details

2.  Select the Debtor

3 . Allocating the Receipt against Invoices

Select the invoice you wish to allocate the receipt against.  The invoice details will be displayed for confirmation.  Accept the payment amount or enter an alternative payment amount to allocate against the selected invoice.  You cannot overpay an invoice nor can you allocate an amount greater than the receipt balance.   Click "Save" to save the receipt allocation.  If the receipt has a balance further invoices may be selected for payment.  Once the receipt has been fully applied the program will automatically return to the Receipt Display screen.