Export - Setup
Prior to exporting transaction data from Stallion a number of fields must be completed.
The System Codes page, within the System Options program, contains a number of fields a number of fields indicating the general ledger account used in your accounting system for your bank accounts, trade debtors account and two GST accounts. The GST accounts should not be an account that is used by your accounting software to track GST amounts.
If you account for your GST using the Cash basis, the GST accounts store the amount of GST invoiced within Stallion and the amount of GST received within Owner Payments. When importing Owner Receipts the import file created will transfer the amount of GST received from the GST Invoiced account to the GST Collected account. The balance of the GST Invoiced account will effectively be the amount of GST you have invoiced and not yet collected.
For Australian clients, the Tax Rates program is used to defnine the GST Basis that is used within your business. The GST Basis will either be Cash or Accrual. The format of the export files for Owner Sales and Owner Receipts will vary depending upon your GST Basis. For non Australian client, select None as your GST Basis.
The income from each Charge Code can be directed to an account with your general ledger. You may choose to direct all charge codes to one general ledger account or conversly, you may have a number of income accounts with your general ledger that will receive sales income.
If you are using the Reckon software you will need to select the "Use Account Codes" option with your Reckon preferences.